Job Opportunities

The closing date for applications: Sunday 12 May 2024

Events and Marketing Assistant

Events and Marketing Assistant Job Description

Contract: Contract for one year, subject to renewal, with six month probation period

Hours: Part-time, 3 days per week / 21 hours per week / 0.6 FTE.

Salary: €26,257 per annum (€15,754 pro-rata 3 days per week).

Reporting to: Chief Executive Officer (CEO)

Location: Irish Writers Centre, Parnell Square, Dublin 1

Irish Writers Centre

As the leading support and development organisation for writers since 1991, the Irish Writers Centre (IWC) carries out its work, online and in person, on an all island basis. We work with writers of all types and talents, and actively encourage writers from all communities to engage in creative writing. We provide many ways and means for them to develop their skill, advance their ambitions and join a vibrant and diverse community of people who share their passion and purpose. We are also a membership organisation, always seeking new opportunities for members to grow as writers and to connect with each other through IWC programmes and supports.

Purpose and Scope of the Post

As the Events and Marketing Assistant at the Irish Writers Centre, you will play a pivotal role in the organisation’s communications as well as providing administrative and logistical support to the events and programmes. The Events and Marketing Assistant will report directly to the CEO and will work closely with the Administrator, the Programming Officer and the Communications and Marketing Officer as well as the wider team. The main areas of responsibility are to manage the logistics for events and programmes, digital marketing, developing marketing collateral, direct mail, distribution and market research. We need someone to join our team who is focused on customer care, and whose excellent skills in organisations and time management ensure the smooth running and timely delivery of our events and programmes. The candidate will ideally have a passion for the arts and strong digital and copywriting skills with excellent attention to detail.

 

Duties and Responsibilities

IWC Events and programmes

• Support the Programming Officer on the delivery of the creative writing courses, events, and programmes.
• Assist with mailings to guests, participants, enquirers and if applicable volunteers.
• Attend events and programmes when required, including some weekends and events.
• Front-facing role at events when required.

Communications, Marketing and Digital

Support the Communications and Marketing Officer to:

• Manage IWC’s social platforms (including X, Instagram, Facebook, TikTok) to enhance digital reach by creating, posting, and engaging with relevant and stimulating content.
• Sustain engagement with the IWC’s customer base through dedicated general mailing lists and segmented groups.
• Write blog content that engages and provides advice/resources to Ireland’s writing community.
• Implement effective communications strategies and audience engagement plans to connect with new and existing audiences.

General

• Provide administrative support to the wider team in the Irish Writers Centre
• Undertake various administrative tasks e.g. mailings, processing, research, phone/email queries
• Work as part of the team
• Any other duties that may be required by the CEO or Deputy CEO that are consistent with the nature of the role

Person Specification: Skills

• Minimum of 1 year relevant paid work experience
• Highly organised with excellent attention to detail
• Excellent written and verbal communication skills
• Excellent computer skills with good knowledge of Word, Excel and PowerPoint, Zoom and preferably Submittable and MailChimp.
• High level of engagement with social media platforms, an understanding of developing social media content and video editing
• Knowledge of the Irish and international literary scene
• Experience of dealing with the general public in a responsive and friendly manner
• Proven ability to work effectively with others
• Experience in the use of e-communications systems and content management systems

Personal Qualities

• Proven experience in administration and organisational skills
• Ability to manage several task and projects simultaneously
• Fluent in English
• Good communicator including verbal, written and face to face
• Cultural sensitivity and awareness of diverse audiences
• Integrity, honesty, loyalty and a positive outlook
• Team player with a flexible attitude to work
• Resourcefulness, adaptability and the willingness to learn new skills

Contract: Part-time, 3 days per week / 21 hours per week / 0.6 FTE. Contract for one year, subject to renewal, with six month probation period

Hours will be regular based on a three-day week, but may comprise of half-days/evenings or full days and exceptionally, Saturdays.

Salary: €26,257 per annum (€15,754 pro-rata 3 days per week).

Location: Please note the post-holder will need to be Dublin-based to carry out the duties of this position.

 

Application Process

Applicants are invited to submit:

1. A cover letter which concisely outlines the key skills and qualities which you will bring to the role, and also relating how your experience has prepared you for the key challenges of this role.

2. A Curriculum Vitae, including the names and contact details of two referees (email and mobile number. Referees will only be contacted in the case of final shortlisted candidates).

Applications should be emailed to the attention of IWC Administrator Orla Martin at accounts@irishwriterscentre.ie with ‘Application for Events and Marketing Assistant’ as the subject line. It is essential that both of the above stated documents are collated into a single .doc, .docx or .PDF file to be eligible.

The Irish Writers Centre acknowledges applicants’ need for privacy and will take all necessary steps to ensure all applications and interviews are handled confidentially.

 

Closing Date

The closing date for applications is midnight Sunday 12 May, 2024.

 

Interviews

Interviews will be held at the Irish Writers Centre on Thursday 16 May, 2024. Applicants selected for4 interview will be expected to make themselves available on this date.

The Irish Writers Centre is an equal opportunities employer and is committed to improving access to our services.

The Irish Writers Centre is currently housed in 19 Parnell Square, Dublin. This is a Georgian building which unfortunately does not have a lift. There are 5 steps into the entrance level. The majority of IWC’s events and activities take place in the Kiely room, which is on the first floor and requires climbing 30 steps in total. Occasionally, the building has events on higher levels. There are public toilets available and these are located on the ground floor, basement and fourth floor of the building. For further information on or to ask questions about building access, please email info@irishwriterscentre.ie.

Closing date for applications: Ongoing

Arts Administration Internship at the Irish Writers Centre (Rolling)

Are you interested in getting involved with the Irish Writers Centre as a paid Intern? This opportunity would ideally suit someone with a literature or an arts background wishing to join a dedicated team to assist in the delivery of resources and supports to Irish writers. The role includes a mix of front-facing customer service engagement and desktop administrative & marketing assistance under the guidance of team members. It is anticipated that as the intern becomes more familiar with the organisation, the role will become more specialised to support appropriate team members in one or more of areas: administration, projects, grant-writing/support, communications and/or events.

As this internship is on a rolling basis, we would typically review applications twice a year, in spring and autumn. Please email your cover Letter and CV to info@irishwriterscentre.ie and include ‘Arts Administration Internship at the Irish Writers Centre’ in the subject line. It is essential that both of the above stated documents are collated into a single word doc or PDF for consideration.